Companies and other types of legal persons are subject to accounting rules and guidelines which are set out to ensure presentation of complete, consistent, and comparable financial information. Virtual shares that you intend to issue to your community members embed certain rights and obligations that may need to be reflected in your financial statements. It is therefore important that you consider the applicable accounting rules already when designing the virtual share program and prepare your accounts correctly.
As the rights granted to recipients and your corresponding obligations may take very different forms and the accounting standards vary from country to country, we are not in a position to describe the accounting treatment of all potential scenarios. Also, we are not financial advisers, and this information is provided to you for informational purposes only. Please seek guidance from applicable accounting standard (e.g., IFRS, UK GAAP, US GAAP or other) and consult with your external financial consultant or auditor, if needed.
Firstly, it is important to clearly determine the design of the virtual asset (reward) program, see design the program – what rights are given to whom and correspondingly, what are your obligations, at issue of virtual shares or in the future. Rights and obligations shall be recognised based on their actual substance. Virtual shares alone have usually no monetary value.
Secondly, and closely related to the first point – who is the person granting the rights and undertaking obligations? In some programs the issuer or the obliged person may be your shareholder, parent company or subsidiary. So certain rights and obligations or costs and revenue should be recorded not in your accounts but by another person.
Thirdly, the rights and obligations embedded in a virtual share are often conditional and there is a possibility that they may not realise at all or the exact value of such rights or obligations is unknown until future date or event. You should therefore assess if and when to record a right or an obligation in accordance with the accrual and conservatism principles.
In some cases, you may need to determine if to record and report obligations in the notes to your reports as off-balance sheet items. Similarly, the same may apply to the recipient regarding the corresponding rights.
Check out some examples here